GDPR Privacy Notice

 

1.0 Who We Are

 

SE AUTOWORKS gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and law. This notice provides you with the necessary information regarding your rights and obligations, and explains how, why and when we collect and process your personal data. The company registered office is at:

Unit 3, 113 Walnut Tree Close, Guildford, Surrey, GU1 4UQ

and we are a company registered in England and Wales under company number GB 06365747

We are registered on the Information Commissioner's Office Register of Data Controllers under Data Protection Registration Number is and act as the data processor.

Our designated Data Protection Officer/Appointed Person for the organisation is

  • Mr P Webb
  2.0 Information That We Collect

 

SE AUTOWORKS processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than already specified in this notice. The personal data that we collect from is: -

  • Name
  • Home Address
  • Email
  • Mobile Telephone Number
  • Vehicle details
  • Vehicle Index number
We collect information in the below ways: -
  • Direct from the individual
3.0 How We Use Your Personal Data (Legal Basis for Processing)

 

SE AUTOWORKS takes your privacy very seriously and will never disclose, share or sell your data without your consent, unless required to do so by law. We only retain your data for as long as is necessary and for the purposes specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw consent at any time. The purposes and reasons for processing your personal data are detailed below: -
  • We collect your personal data in the performance of a contract or to provide a service and to ensure that orders are completed and can be sent out to your preferred address
  • We collect and store your personal data as part of our legal obligation for business accounting and tax purposes
  • We collect and store your personal data as part of our legal obligation for the verification of right to work within the United Kingdom and for business accounting and tax purposes
4.0 Your Rights

 

You have the right to access any personal information that SE AUTOWORKS processes about you and to request information about: -

  • What personal data we hold about you
  • The purposes of the processing
  • The categories of personal data concerned
  • The recipients to whom the personal data has/will be disclosed
  • How long we intend to store your personal data for
  • If we did not collect the data directly from you, information about the source
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to update/correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

You also have the right to request erasure of your personal data or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use.

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the relevant request; this is to ensure that your data is protected and kept secure.

5.0 Sharing and Disclosing Your Personal Information

 

We do not share or disclosure any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement SE AUTOWORKS uses a third-party to provide the below services and business functions, however all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.

6.0 Safeguarding Measures

 

SE AUTOWORKS takes your privacy seriously and we take every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including: -
  • Providing access to your data for those who have a right use it in the legal course of the business
  • Ensure that all data is secured in a correct and proper manner which includes password protection of file access, encryption of sensitive data and selective access to files and folders held electronically on the server
  • Access to areas where data is stored in locked filing cabinets restricted to those who have a justifiable reason to gain access to that space
7.0 Consequences of Not Providing Your Data (if applicable, see Article 13(2)e)

 

You are not obligated to provide your personal information to SE AUTOWORKS however, as this information is required for [us to provide you with our services/deliver your products/legitimate interests], we will not be able to offer some/all of our products or services without it.

8.0 How Long We Keep Your Data

 

SE AUTOWORKS only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed. The retention of all other documentation is in accordance with the Document Retention register.

9.0 Special Categories Data (if applicable)

 

SE AUTOWORKS do not need to request or select sensitive data A consent form is available for obtaining consent at the initial stages, but where additional consent is required, the Company Consent form GDPRCF-001 will be utilised If you consent to us collecting and using your collected data as follows

  • Name
  • Date of Birth
  • Home Address
  • Personal Email
  • Business Email
  • Home Telephone Number
  • Work Telephone Number
  • Mobile Telephone Number
  • Vehicle Details (make, model, colour, type etc)
  • Vehicle Reg
for the purposes stated above, then you will be requested to sign the consent from as identified

10.0 Lodging A Complaint

 

SE AUTOWORKS only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the Statutory Authority.
  • SE AUTOWORKS
  • Statutory Authority
Information Commissioners Office (ICO)

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Tele: 0303 123 1113 (local rate) or 01625 545 745 (national rate number)

11.0 Consent

 

A consent form is included within the induction process at the initial stages, but where additional consent is required, the Company Consent form GDPRCF-001 will be utilised